Storage Options

There are a few options researchers can take advantage of when storing their research data.

Data Classification

Please review the different data classifications that are outlined by the Information Security Classification Standard Policy. There are 4 levels of data classification which are summarized in the table below.

Level	Description	Example
Level 1	Public	Reference data sets Published research data
Level 2	Internal	Internal memos Unpublished research data Anonymized or de-identified human subject data Library transactions and journals
Level 3	Confidential	Faculty/staff employment applications, personnel files, contact information Donor or prospective donor information Contracts Intellectual property
Level 4	Restricted	Patient identifiable health information identifiable human subject research data information subject to special government requirements

When selecting a storage option, you must use one that meets or exceeds the rated security classification.

Secure Compute Data Storage

Secure Computing Data Storage (SCDS) is a service provided by Research Computing Services that allows researchers to store restricted and confidential data. Collaboration with Level 4 data stored in SCDS is possible using ShareFile, a secure file sharing and collaboration tool by Citrix.

Capacity	10 GB or more
Classification	Level 4
Learn More	Visit The SCDS Website
Request Access	Visit ServiceNow to request access

OneDrive for Business

OneDrive for Business is a storage solution provided by Microsoft and is available by request to all faculty and staff.

Capacity	5 TB
Classification	Level 1 - 4
Request Access	Visit ServiceNow to request access

You may use OneDrive for Business to store your personal and work related files. Files stored within OneDrive are by default private only to you but has the option to allow sharing and collaboration with others. OneDrive for Business cannot be used as a department or project share space.

OneDrive requires Multi-Factor Authentication (MFA) enabled on your University of Calgary IT account.

UofC OneDrive data is reportedly hosted in Canada (Markham Ont).

Request Access

To request for OneDrive for Business:

1. Submit your request on ServiceNow using the OneDrive for Business request form (https://ucalgary.service-now.com/it?id=sc_cat_item&sys_id=522b68ebdb83e700897e4b8b0b961997)
2. The IT Support Centre will contact you
3. Set a time with IT Support Centre to turn on MFA
4. Turn on MFA
5. Turn on OneDrive for Business

Support for OneDrive for Business

If you have questions, please contact the IT Support Centre.

Mon – Fri: 8:30 am – 5:00 pm; Sat, Sun & holidays: 10:00 am – 2:00 pm.

Live Chat: ucalgary.ca/it

Email: itsupport@ucalgary.ca

Phone: 403.220.5555

In person: 773 Math Science

Other Resources

For more information on OneDrive for Business:

• Operating Level of Agreement KB0032404 (https://ucalgary.service-now.com/it?id=kb_article&sys_id=7f57bddcdb56a3047cab5068dc9619b6)
• OneDrive for Business Getting Started KB0032351 (https://ucalgary.service-now.com/it?id=kb_article&sys_id=60994170db2da7487cab5068dc961900)

Any questions regarding if data hosted on OneDrive is subject to US jurisdiction discovery or access should be directed to:

• https://cumming.ucalgary.ca/research-institutes/csm-research-services/legal-research-services (CSM researchers.)
• https://research.ucalgary.ca/contact/research-services (Not CSM Researchers)
• https://www.ucalgary.ca/legalservices/ (for teaching/learning – non research enquiries that make their way to you)

Personal storage options

For personal or level 1 data, you may use external solutions from WestGrid or Compute Canada.

• WestGrid ownCloud:

Information: https://www.westgrid.ca/resources_services/data_storage/cloud_storage

Youtube video introduction: https://www.youtube.com/watch?time_continue=6&v=szPNNySx_Hk&feature=emb_logo

Access portal: https://owncloud.westgrid.ca/

• Compute Canada NextCloud:

https://nextcloud.computecanada.ca