Storage Options

There are a few options researchers can take advantage of when storing their research data.

Data Classification

Please review the different data classifications that are outlined by the Information Security Classification Standard Policy. There are 4 levels of data classification which are summarized in the table below.

Level	Description	Example
Level 1	Public	Reference data sets Published research data
Level 2	Internal	Internal memos Unpublished research data Anonymized or de-identified human subject data Library transactions and journals
Level 3	Confidential	Faculty/staff employment applications, personnel files, contact information Donor or prospective donor information Contracts Intellectual property
Level 4	Restricted	Patient identifiable health information identifiable human subject research data information subject to special government requirements

When selecting a storage option, you must use one that meets or exceeds the rated security classification.

Options

OneDrive for Business

OneDrive for Business is a storage solution provided by Microsoft and is available by request to all faculty and staff.

Capacity	5 TB
Classification	Level 1 - 3

You may use OneDrive for Business to store your personal and work related files. Files stored within OneDrive are by default private only to you but has the option to allow sharing and collaboration with others. OneDrive for Business cannot be used as a department or project share space.

OneDrive requires Multi-Factor Authentication (MFA) enabled on your University of Calgary IT account.

Request Access

To request for OneDrive for Business:

1. Submit your request on ServiceNow using the OneDrive for Business request form (https://ucalgary.service-now.com/it?id=sc_cat_item&sys_id=522b68ebdb83e700897e4b8b0b961997)
2. The IT Support Centre will contact you
3. Set a time with IT Support Centre to turn on MFA
4. Turn on MFA
5. Turn on OneDrive for Business

Support for OneDrive for Business

If you have questions, please contact the IT Support Centre.

Mon – Fri: 8:30 am – 5:00 pm; Sat, Sun & holidays: 10:00 am – 2:00 pm.

Live Chat: ucalgary.ca/it

Email: itsupport@ucalgary.ca

Phone: 403.220.5555

In person: 773 Math Science

Other Resources

For more information on OneDrive for Business:

• Operating Level of Agreement KB0032404 (https://ucalgary.service-now.com/it?id=kb_article&sys_id=7f57bddcdb56a3047cab5068dc9619b6)
• OneDrive for Business Getting Started KB0032351 (https://ucalgary.service-now.com/it?id=kb_article&sys_id=60994170db2da7487cab5068dc961900)

Secure Compute Data Storage

Use the Secure Computing service called SCDS which now has a feature called ShareFile which allows collaboration and sending information in a secure fashion. Service has to be requested through UCIT Service Now. https://ucalgary.service-now.com/kb_view.do?sysparm_article=KB0030163

Personal storage options

• WestGrid ownCloud:

Information: https://www.westgrid.ca/resources_services/data_storage/cloud_storage

Youtube video introduction: https://www.youtube.com/watch?time_continue=6&v=szPNNySx_Hk&feature=emb_logo

Access portal: https://owncloud.westgrid.ca/

• Compute Canada NextCloud:

https://nextcloud.computecanada.ca