Difference between revisions of "Storage Options"

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(Updated content on data classification and onedrive)
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*** THIS IS A WORK IN PROGRESS PAGE. THE INFORMATION MAY BE INACCURATE!
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There are a few options researchers can take advantage of when storing their research data.  
  
= Data classification policies =
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== Data Classification ==
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Please review the different data classifications that are outlined by the [https://www.ucalgary.ca/policies/files/policies/im010-03-security-standard_0.pdf Information Security Classification Standard Policy]. There are [https://www.ucalgary.ca/policies/files/policies/im010-app-1_1.pdf 4 levels of data classification] which are summarized in the table below.
  
* Information Security Classification Standard:
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{| class="wikitable"
: https://www.ucalgary.ca/policies/files/policies/im010-03-security-standard_0.pdf
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! Level
: https://www.ucalgary.ca/policies/files/policies/im010-app-1_1.pdf
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! Description
 +
! Example
 +
|-
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| Level 1
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| Public
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|
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* Reference data sets
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* Published research data
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|-
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| Level 2
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| Internal
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|
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* Internal memos
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* Unpublished research data
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* Anonymized or de-identified human subject data
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* Library transactions and journals
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|-
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| Level 3
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| Confidential
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|
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* Faculty/staff employment applications, personnel files, contact information
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* Donor or prospective donor information
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* Contracts
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* Intellectual property
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|-
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| Level 4
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| Restricted
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|
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* Patient identifiable health information
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* identifiable human subject research data
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* information subject to special government requirements
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|}
  
= Research related Data storage =
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When selecting a storage option, you must use one that meets or exceeds the rated security classification.
  
== OneDrive ==
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== Options ==
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=== OneDrive for Business ===
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OneDrive for Business is a storage solution provided by Microsoft and is available by request to all faculty and staff.
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{! class="wikitable"
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! Capacity
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| 5 TB
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|-
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! Classification
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| Level 1 - 3
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|}
  
'''OneDrive for Business''' is available, by request, to all faculty and staff.
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You may use OneDrive for Business to store your personal and work related files. Files stored within OneDrive are by default private only to you but has the option to allow sharing and collaboration with others. OneDrive for Business cannot be used as a department or project share space.
  
'''OneDrive for Business''' is a space to store your personal files for the workplace.
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OneDrive requires Multi-Factor Authentication (MFA) enabled on your University of Calgary IT account.  
Files you create or save in OneDrive are private by default and available to you only.
 
'''OneDrive''' can be synchronized to multiple devices for easy access to work on files anywhere.
 
'''OneDrive for Business''' offers '''5TB (terabytes)''' of storage space and can contain '''level 1-3 data classifications'''.
 
 
 
 
 
Access to '''OneDrive for Business''' requires authentication using your UCalgary login credentials plus Multi-factor Authentication (MFA) (KB0032021).
 
There is an option to share and collaborate on files with others but '''OneDrive for Business''' cannot be used as a department or project share space.
 
 
 
 
 
For more information on OneDrive for Business:
 
* Operating Level of Agreement KB0032404 (https://ucalgary.service-now.com/it?id=kb_article&sys_id=7f57bddcdb56a3047cab5068dc9619b6)
 
* OneDrive for Business Getting Started KB0032351 (https://ucalgary.service-now.com/it?id=kb_article&sys_id=60994170db2da7487cab5068dc961900)
 
 
 
 
 
Order process to request OneDrive for Business is:
 
* Submit your request on ServiceNow using the OneDrive for Business request form (https://ucalgary.service-now.com/it?id=sc_cat_item&sys_id=522b68ebdb83e700897e4b8b0b961997)
 
* IT Support Centre will contact you
 
* Set a time with IT Support Centre to turn on MFA
 
* Turn on MFA
 
* Turn on OneDrive for Business
 
  
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==== Request Access ====
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To request for OneDrive for Business:
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# Submit your request on ServiceNow using the OneDrive for Business request form (https://ucalgary.service-now.com/it?id=sc_cat_item&sys_id=522b68ebdb83e700897e4b8b0b961997)
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# The IT Support Centre will contact you
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# Set a time with IT Support Centre to turn on MFA
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# Turn on MFA
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# Turn on OneDrive for Business
  
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==== Support for OneDrive for Business ====
 
If you have questions, please contact the IT Support Centre.
 
If you have questions, please contact the IT Support Centre.
 
: Mon – Fri: 8:30 am – 5:00 pm; Sat, Sun & holidays: 10:00 am – 2:00 pm.
 
: Mon – Fri: 8:30 am – 5:00 pm; Sat, Sun & holidays: 10:00 am – 2:00 pm.
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: In person: 773 Math Science
 
: In person: 773 Math Science
  
= Secure Compute Data Storage =
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==== Other Resources ====
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For more information on OneDrive for Business:
 +
* Operating Level of Agreement KB0032404 (https://ucalgary.service-now.com/it?id=kb_article&sys_id=7f57bddcdb56a3047cab5068dc9619b6)
 +
* OneDrive for Business Getting Started KB0032351 (https://ucalgary.service-now.com/it?id=kb_article&sys_id=60994170db2da7487cab5068dc961900)
  
 +
 +
=== Secure Compute Data Storage ===
 
Use the Secure Computing service called SCDS which now has a feature called ShareFile which allows collaboration and sending information  in a secure fashion.
 
Use the Secure Computing service called SCDS which now has a feature called ShareFile which allows collaboration and sending information  in a secure fashion.
 
Service has to be requested through UCIT Service Now. https://ucalgary.service-now.com/kb_view.do?sysparm_article=KB0030163
 
Service has to be requested through UCIT Service Now. https://ucalgary.service-now.com/kb_view.do?sysparm_article=KB0030163
  
= Personal storage options =
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=== Personal storage options ===
  
 
* '''WestGrid ownCloud''':
 
* '''WestGrid ownCloud''':
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: https://nextcloud.computecanada.ca
 
: https://nextcloud.computecanada.ca
  
= Links =
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== Links ==
 +
 
 +
[[Category:Guides]]

Revision as of 18:04, 29 July 2020

There are a few options researchers can take advantage of when storing their research data.

Data Classification

Please review the different data classifications that are outlined by the Information Security Classification Standard Policy. There are 4 levels of data classification which are summarized in the table below.

Level Description Example
Level 1 Public
  • Reference data sets
  • Published research data
Level 2 Internal
  • Internal memos
  • Unpublished research data
  • Anonymized or de-identified human subject data
  • Library transactions and journals
Level 3 Confidential
  • Faculty/staff employment applications, personnel files, contact information
  • Donor or prospective donor information
  • Contracts
  • Intellectual property
Level 4 Restricted
  • Patient identifiable health information
  • identifiable human subject research data
  • information subject to special government requirements

When selecting a storage option, you must use one that meets or exceeds the rated security classification.

Options

OneDrive for Business

OneDrive for Business is a storage solution provided by Microsoft and is available by request to all faculty and staff. {! class="wikitable" ! Capacity | 5 TB |- ! Classification | Level 1 - 3 |}

You may use OneDrive for Business to store your personal and work related files. Files stored within OneDrive are by default private only to you but has the option to allow sharing and collaboration with others. OneDrive for Business cannot be used as a department or project share space.

OneDrive requires Multi-Factor Authentication (MFA) enabled on your University of Calgary IT account.

Request Access

To request for OneDrive for Business:

  1. Submit your request on ServiceNow using the OneDrive for Business request form (https://ucalgary.service-now.com/it?id=sc_cat_item&sys_id=522b68ebdb83e700897e4b8b0b961997)
  2. The IT Support Centre will contact you
  3. Set a time with IT Support Centre to turn on MFA
  4. Turn on MFA
  5. Turn on OneDrive for Business

Support for OneDrive for Business

If you have questions, please contact the IT Support Centre.

Mon – Fri: 8:30 am – 5:00 pm; Sat, Sun & holidays: 10:00 am – 2:00 pm.
Live Chat: ucalgary.ca/it
Email: itsupport@ucalgary.ca
Phone: 403.220.5555
In person: 773 Math Science

Other Resources

For more information on OneDrive for Business:


Secure Compute Data Storage

Use the Secure Computing service called SCDS which now has a feature called ShareFile which allows collaboration and sending information in a secure fashion. Service has to be requested through UCIT Service Now. https://ucalgary.service-now.com/kb_view.do?sysparm_article=KB0030163

Personal storage options

  • WestGrid ownCloud:
Information: https://www.westgrid.ca/resources_services/data_storage/cloud_storage
Youtube video introduction: https://www.youtube.com/watch?time_continue=6&v=szPNNySx_Hk&feature=emb_logo
Access portal: https://owncloud.westgrid.ca/


  • Compute Canada NextCloud:
https://nextcloud.computecanada.ca

Links